Privacy Notice

This Privacy Notice (“Privacy Notice”) applies to the processing of personal data in connection with the provision of the Open Omega website at www.openomega.io (the “Site”), and all of the goods and services that we offer, including from the Site, Open Omega offices and other such locations. We respect the privacy of every person who visits our Site and/or uses our Services and we are committed to ensuring a safe online experience for all.

1. Purpose of this privacy notice

This Privacy Notice explains our approach to any personal data that we might collect from you or which we have obtained about you from a third party and the purposes for which we process your personal data. This Privacy Notice also sets out your rights in respect of our processing of your personal data.

This Privacy Notice informs you of the nature of the personal data about you that is processed by us and how you can request that we delete it, update it, transfer it and/or provide you with access to it.

This Privacy Notice is intended to assist you in making informed decisions when using the Site and our Services. Please take a moment to read and understand it. It should be read in conjunction with our Cookie Policy.

This Privacy Notice only applies to the use of your personal data obtained by us, whether from you directly or from a third party. It does not apply to personal data collected by third parties during your communications with those third parties or your use of their products or services (for example, where you follow links to third party websites over which we have no control, or you purchase goods or services from those third parties).

2. About Us

The Site and our Services are made available by Omega Digital LLC (“Omega Digital”, ”Open Omega”,  “we”, “us", “our”). Omega Digital LLC is the data controller responsible for your personal data.

Omega Digital LLC is a California Limited Liability Company with its registered office at 1390 Market St., Ste. 200,  San Francisco, California, 94102, United States.

3. How to contact us

If you have any questions about this Privacy Notice or want to exercise your rights set out in this Privacy Notice, you can contact us by:

• Sending an email to legal@openomega.io;
• Writing to 1390 Market St., Ste. 200, San Francisco, California, 94102, United States.

4. How we collect and receive personal data

We collect and receive personal data using different methods:

Personal data you provide to us

You may give us your personal data directly. This will be the case when, for example, you contact us with inquiries or complete forms on our Site, subscribe to receive our marketing communications or provide feedback to us.

Personal data we collect using cookies and other similar technologies

When you access and use our Site, we will collect certain technical information about your equipment, browsing actions, and patterns. We collect this personal data by using cookies and other similar technologies (see the “Our use of cookies and similar technologies” section below).

Personal data received from third parties

From time to time, we will receive personal data about you from third parties. Such third parties may include analytics providers, payment providers, hotel and transport providers and third parties that provide technical services to us so that we can operate our Site and provide our Services.

Publicly available personal data

From time to time we may collect personal data about you (including your contact details, biography, interests, or affiliations) from publicly available sources (including open source data sets), media reports, or that you or a third party may otherwise make publicly available (for example through speeches at events or publishing articles or other news stories or posts on social media platforms).

5. Who we collect personal data about

We collect and process personal data from the following people:

Site visitors

If you browse our Site, register for updates on our Site, contact us with an enquiry through our Site, submit a complaint through our Site or use any Services available on our Site, we will collect and process your personal data in connection with your interaction with us and our Site.

Customers

If you buy products or services from us, we may collect and process your personal data in connection with the supply of goods or services to you.

Personnel that work for our partners and suppliers (including subcontractors)

If you (or your organization) supply products or services to us or otherwise partner with us, we may collect and process your personal data in connection with our receipt of those products and services and/or partnership. This may include personal data included in any email or telephone communications or recorded on any document relating to an order for the products or services.

Job applicants

If you apply for a job with us (whether in London or anywhere else we operate), whether through the Site or otherwise, we will collect and process your personal data in connection with your application.

6. How we use the data we collect

• Improve the user experience on our website
• Provide you with personalized content
• Analyze website traffic and usage

7. Disclosure of Your Information

We do not disclose your personal information to third parties.

8. How long we keep your personal data

In respect of personal data that we process in connection with the supply of our Services, we may retain your personal data for up to six years from the date of supply of the relevant Services and in compliance with our data protection obligations. We may then destroy such files without further notice or liability.

In respect of any other personal data that we process, we will retain relevant personal data for up to three years from the date of our last interaction with you and in compliance with our data protect obligations. We may then destroy such files without further notice or liability.

If any personal data is only useful for a short period (e.g. for a specific event or marketing campaign or in relation to recruitment), we will not retain it for longer than the period for which it is used by us.

If you have opted out of receiving marketing communications from us, we will need to retain certain personal data on a suppression list indefinitely so that we know not to send you further marketing communications in the future.

9. Confidentiality and security of your personal data

We are committed to keeping the personal data you provide to us secure and we will take reasonable precautions to protect your personal data from loss, misuse or alteration.

We have implemented information security policies, rules and technical measures to protect the personal data that we have under our control from:

• Unauthorized access;
• Improper use or disclosure;
• Unauthorized modification; and
• Unlawful destruction or accidental loss.

All our employees and data processors (i.e. those who process your personal data on our behalf, for the purposes listed above) who have access to and are associated with the processing of personal data are obliged to respect the confidentiality of the personal data of all users of our Site and our Services.

10. How to access your information and your other rights

You have the following rights in relation to the personal data we hold about you,

Your right of access

If you ask us, we will confirm whether we are processing your personal data and, if so, provide you with a copy of that personal data (along with certain other details). If you require additional copies, we may charge a reasonable fee for producing those additional copies.

Your right to rectification

If the personal data we hold about you is inaccurate or incomplete, you are entitled to have it rectified. If we have shared your personal data with others, we’ll let them know about the rectification where possible. If you ask us, where possible and lawful to do so, we will also tell you who we’ve shared your personal data with so that you can contact them directly.

Your right to erasure

You can ask us to delete or remove your personal data in some circumstances, such as where we no longer need it or where you withdraw your consent (where applicable). If we have shared your personal data with others, we will let them know about the erasure where possible. If you ask us, where it is possible and lawful for us to do so, we will also tell you who we have shared your personal data with so that you can contact them directly.

Your right to restrict processing

You can ask us to ‘block’ or suppress the processing of your personal data in certain circumstances such as where you contest the accuracy of that personal data or you object to us processing it for a particular purpose. This may not mean that we will stop storing your personal data but, where we do keep it, we will tell you if we remove any restriction that we have placed on your personal data to stop us from processing it further. If we’ve shared your personal data with others, we’ll let them know about the restriction where it is possible for us to do so. If you ask us, where it is possible and lawful for us to do so, we’ll also tell you who we’ve shared your personal data with so that you can contact them directly.

Your right to data portability

You have the right, in certain circumstances, to obtain personal data you have provided to us (in a structured, commonly used, and machine-readable format) and to reuse it elsewhere or to ask us to transfer it to a third party of your choice.

Your right to object

You can ask us to stop processing your personal data, and we will do so, if we are:

• relying on our own or someone else’s legitimate interest to process your personal data, except if we can demonstrate compelling legal grounds for the processing; or
• processing your personal data for the purposes direct marketing.
• Your rights in relation to automated decision-making and profiling

You have the right not to be subject to a decision when it is based on automatic processing, including profiling, if it produces a legal effect or similarly significantly affects you, unless such profiling is necessary for the entering into, or the performance of, a contract between you and us.

Your right to withdraw consent

If we rely on your consent (or explicit consent) as our legal basis for processing your personal data, you have the right to withdraw that consent at any time. You can exercise your right of withdrawal by contacting us using our contact details in the “Get in touch” section above or by using any other opt-out mechanism we may provide, such as an unsubscribe link in an email.

11. Changes to This Privacy Notice

We may update this Privacy Notice from time to time. When we do, we will revise the "Last Updated" date at the top of the Privacy Notice. We encourage you to review this Privacy Notice regularly to stay informed about how we are protecting your personal information.